We’re writing to emphasize a critical deadline that requires your immediate attention. If you require a certificate for your participation and/or presentation at APRIM 2023, it’s imperative that you submit your request to LOC no later than twelve noon, Friday, August 11, 2023, Japan time.

Please understand that this deadline is strict and non-negotiable; unfortunately, no exceptions can be made. The certificate issuance process requires thorough verification, especially for our online participants and presenters, so we need your request well in advance.

To reiterate, your request must be submitted and received by the committee by noon in Japan tomorrow.

We appreciate your understanding and cooperation in ensuring a smooth and timely process for all participants.

If you have any questions or need further assistance, please don’t hesitate to reach out to us.

Warm regards,

APRIM2023 LOC

* This mail is sent to all registered participants, even if the person who attends online and/or cancels the registration.

Wow, time really has flown by, hasn’t it? Can you believe that tomorrow marks the last day of APRIM2023? We’ve had around 300 incredible individuals join us, and it’s only natural that a few items may have gone on their own little adventure.

Here’s a quick rundown of what we’ve found.

1) Unopened box of tissues and children’s toys (?) 

2) Pen-shaped aromatics (marked “PLOSSA” PRESS & SOOTHE AROMATICS) 

3) Wet wipes (Daiso) 

4) Handkerchief (rose and strawberry pattern) 

5) Wristwatch 

6) USB charger (for smartwatch?) 

7) Souvenirs (honey, beans)

As we head into the final day, please take a moment to glance through the list. If you spot something that’s rightfully yours, don’t hesitate to contact our friendly LOC.

Remember that we’ll hold onto these items until 15:30 on August 11. After that, they’ll be bidding us farewell. So, if you realize something is missing, contact us or the Information Desk pronto.

Remember, lost and found isn’t just about things – it’s about memories and connections. Let’s make sure everything finds its way back home!

Warmest regards,

APRIM2023 LOC

I hope you’re enjoying your time at APRIM in beautiful Koriyama. We wanted to draw your attention to a special Satellite Session hosted by the IAU Office for Astronomy Outreach on Friday, August 11, from 10:30 AM – 5:00 PM. To attend this meeting virtually, you can use the ONLINE CONF platform.
This session will feature talks, a workshop, and a networking session.
Please see the description below for more information and a full schedule.

We hope to see you there!
The OAO Team

*Title: Looking Back to Look Forward: Building a Legacy*

*Session description*
Date: 10:30 AM – 5:00 PM, August 11 (Fri.) (JST)
Venue: Room 3-3 Shioyasaki, Big Palette Fukushima and online
With each new triennium, our network changes as the IAU National Outreach Coordinators (NOCs) complete their tenure. During this special session at APRIM 2023, we ask our NOCs to look back at their many accomplishments over the last three years and consider the legacy they leave behind, paving the way for a new NOC to continue their important work. This OAO Satellite Session will feature talks from some of our outgoing NOCs, a workshop on press releases, social media, and institutional branding, and a networking event. We look forward to greeting you on 11 August from 10:30 AM – 5:00 PM JST!

*Workshop description*
Date: 1:30 PM – 3:30 PM, August 11 (Fri.) (JST)
Venue: Room 3-3 Shioyasaki, Big Palette Fukushima
Press releases and branding are central to astronomy institutions, but how can we build a good press release that is easy to understand and engages the public on social media? Join us in the OAO Satellite Workshop to discuss these issues and explore examples from partners and colleagues. The workshop will take place during the OAO Satellite Session at APRIM 2023 on 11 August from 1:30 PM – 3:30 PM JST. Click on the following link to register for the workshop: https://forms.office.com/r/VU5LnMXTGP

* Note that registration is not required for the session itself but is requested for the workshop to get a better sense of numbers and the demographics of the people in attendance to shape what we do.

*Schedule*
11 August (Fri.) from 10:30 – 17:00
10:30 – 10:45 Opening & Welcome
10:45 – 12:00 Partner talks

Avivah Yamani
Miho Matsumoto
Seo-gu Lee
Wichan Insari

12:00 – 1:30 Break for lunch
1:30 – 3:30 Workshop (led by Avivah Yamani, described above)
3:30 – 3:45 Break
3:45 – 4:30 Asia-Pacific NOC-led talks

Ali El-Edhari
Tan Vu Nguyen
Yumna Majeed

4:30 – 5:00 Networking Session

Hello, APRIM2023 Participants!

Good morning! We’re excited to bring you some important updates and announcements:

Conference Photo: Right after the plenary talk, we’re gathering for a conference photo. Whether you’re already in Hall C or need to head there, just stick around, or join us. The plenary speaker’s talk starts at 9:00 AM in the same location.

Online Presenters: If you’re presenting online, we have a crucial update. It’s strongly recommended that you upload your recorded presentation before your scheduled time. This step adds an extra layer of assurance, ensuring that even in case of communication or hardware issues, your presentation will smoothly proceed.

Wishing you another fantastic day ahead at APRIM2023!

Warm Regards,

APRIM2023 LOC

We hope you’re having an enriching time at APRIM2023! Here are some important updates for you:

Fukushima Specialties Exhibition:
Experience the remarkable Fukushima specialty products exhibition at Hall C. Some booths will close on August 10 (today), so be sure to seize the opportunity and make your purchases promptly.
     Discover a selection of rare items not commonly found elsewhere, all available at special discounted prices. Take this moment to acquire the exclusive SAKE (Japanese rice wine) produced with Fukushima Prefecture’s original yeast “Utsukushima Yume Yeast,” which embarked on a journey to space and back.

Moreover, don’t miss out on the chance to sample a brand-new fruit (pears) from Koriyama City, exclusively available for tasting on August 10th. Be sure to visit the product corner and indulge in this unique experience!

Please note that certain products may have restrictions for overseas transportation, so kindly inquire before making your purchase. Your understanding is greatly appreciated.

Announcement: WiA Meeting (Women in Astronomy):

Calling all participants, both onsite and online! Join us for the WiA meeting (Women in Astronomy), where we focus on success stories in recruiting, retaining, and promoting women and minorities within organizations. Check out the physical location and/or Zoom link on our ONLINE CONF platform https://aprim2023.gakkai.online/.

For Online Presenters:

For our online presenters, please ensure a smooth experience. Connect to the Zoom session before your 90-minute block begins and test your audio and file sharing if possible. This proactive approach will save you from last-minute connectivity hiccups.

We’re also excited to share that an email about the OAO satellite meeting on August 11 is on its way to your inbox soon.

Keep enjoying the conference, making connections, and exploring the fascinating world of astronomy!

Warm regards,

APRIM2023 LOC

* This mail is sent to all registered participants even if the person who attend through online and/or cancel the registration.

We sincerely hope you are having a wonderful time at the international astronomical conference! The APRIM 2023 LOC would like to share some important information with you:

Lost and Found:
If you happen to misplace or find any items during the event, please don’t worry. Our friendly team at the Information Desk is here to assist you.

Name Badge and Banquet Ticket:
To ensure a smooth experience, please make sure to visit the Reception Desk and collect your name badge if you haven’t already done so. If you have reserved a banquet ticket, you can also pick it up at the Reception Desk.

Bring Your Banquet Ticket:
When attending the banquet at Hotel Hamatsu, please remember to bring your banquet ticket with you. Kindly note that the banquet will be in a sitting style, and reservations are required to participate.

Bus Timetable:
Bus departure times may vary depending on the situation. It is available in the web page, “Transport in Koriyama City – Bus” of Traveling Tips page: https://aprim2023.org/travel-2/transport-tips/

Switching Presentation Modes:
If you have made any changes to your presentation mode, such as switching from on-site to online or vice versa, we kindly request that you update your presentation mode yourself on our user-friendly online platform: APRIM2023 Online Platform : https://aprim2023.gakkai.online/.

We are dedicated to making your experience at APRIM2023 enjoyable and seamless. Please don’t hesitate to reach out to us if you need any assistance or have any questions.

Thank you for being a part of this amazing event!

Warm regards,

APRIM2023 LOC

APRIM 2023 offers a unique hybrid conference format, allowing you to participate in plenary talks and engaging science sessions through our online platform: APRIM 2023 Online Platform: https://aprim2023.gakkai.online/ . Discover the convenience of accessing insightful e-posters on the same platform, enriching your engagement with cutting-edge research.

We appreciate your active participation and look forward to being continued enlightening interactions throughout the conference.

Warm regards,

APRIM2023 LOC

We have some exciting updates and information to enhance your conference experience:

1. Culinary Delights Await – Join Us for “Tasting Japan – Savor the Flavors of Japan”
     Be sure not to miss our delightful culinary event, “Tasting Japan,” happening at Hall 1 Inawashiro before the opening ceremony. Starting at 9:00 AM, it’s a fantastic opportunity to savor local foods and beverages. After a quick stop at the reception desk for your name tag and other essentials, indulge in this flavorsome experience. If you plan to arrive in the morning, kindly bring your lunch, as lunch box distribution will not be available on August 7th.

2. Travel Information: Convenient Bus Timetable
     For those attending in person, we’ve provided a handy local bus timetable from Koriyama Station to the conference venue, Big Palette Fukushima. Make your commute seamless by checking out the details here: Transport Tips. https://aprim2023.org/travel-2/transport-tips/

3. Enhanced Security Measures for Opening Ceremony
     For security reasons, please be aware that the doors to the Opening Ceremony Hall will be closed promptly at 12:50. We kindly ask for your cooperation in arriving on time to avoid any inconvenience. The Opening Ceremony, graced by the presence of Her Imperial Highness the Crown Princess Akishino, will commence at 13:00 in Room1-1 “Bandai” (Multi-purpose Hall A) on the venue’s first floor. Her Imperial Highness will honor us with her words of congratulations for this auspicious occasion.

4. Engaging Plenary Speaker: Dr. Valentin Martinez Pillet
     Join us at 15:30 as we eagerly welcome Dr. Valentin Martinez Pillet, our esteemed Plenary Speaker. Dr. Pillet will present a talk titled “First Results from the Daniel K Inouye Solar Telescope,” promising insights that are not to be missed.

5. Stay Informed: “Last Minute Announcements” Webpage
     For further details and any last-minute updates regarding the Opening Ceremony, we encourage you to visit our dedicated webpage, “Last Minute Announcements.” Here, you will find the latest information to ensure a smooth and memorable experience.

We look forward to another enriching day of knowledge-sharing and camaraderie.

Best regards,

APRIM2023 LOC

Dear Esteemed Participants,

We have some exciting updates and information to enhance your conference experience:

1. Culinary Delights Await – Join Us for “Tasting Japan – Savor the Flavors of Japan”
     Be sure not to miss our delightful culinary event, “Tasting Japan,” happening at Hall 1 Inawashiro before the opening ceremony. Starting at 9:00 AM, it’s a fantastic opportunity to savor local foods and beverages. After a quick stop at the reception desk for your name tag and other essentials, indulge in this flavorsome experience. If you plan to arrive in the morning, kindly bring your lunch, as lunch box distribution will not be available on August 7th.

2. Travel Information: Convenient Bus Timetable
     For those attending in person, we’ve provided a handy local bus timetable from Koriyama Station to the conference venue, Big Palette Fukushima. Make your commute seamless by checking out the details here: Transport Tips. https://aprim2023.org/travel-2/transport-tips/

3. Enhanced Security Measures for Opening Ceremony
     For security reasons, please be aware that the doors to the Opening Ceremony Hall will be closed promptly at 12:50. We kindly ask for your cooperation in arriving on time to avoid any inconvenience. The Opening Ceremony, graced by the presence of Her Imperial Highness the Crown Princess Akishino, will commence at 13:00 in Room1-1 “Bandai” (Multi-purpose Hall A) on the venue’s first floor. Her Imperial Highness will honor us with her words of congratulations for this auspicious occasion.

4. Engaging Plenary Speaker: Dr. Valentin Martinez Pillet
     Join us at 15:30 as we eagerly welcome Dr. Valentin Martinez Pillet, our esteemed Plenary Speaker. Dr. Pillet will present a talk titled “First Results from the Daniel K Inouye Solar Telescope,” promising insights that are not to be missed.

5. Stay Informed: “Last Minute Announcements” Webpage
     For further details and any last-minute updates regarding the Opening Ceremony, we encourage you to visit our dedicated webpage, “Last Minute Announcements.” Here, you will find the latest information to ensure a smooth and memorable experience.

We look forward to another enriching day of knowledge-sharing and camaraderie.

Best regards,

APRIM2023 LOC

We apologized about system error problem.

The system error has occurred on Hotel Reservation page this morning, on June 29.
Therefore, the deadline of hotel reservation is extended to 9:00 am JST, on June 30, 2023.

The URL for the reservation site is:
https://aprim2023.org/travel-2/accommodation/

Please be aware that you must make your own hotel arrangements if you miss this deadline.

APRIM 2023 LOC